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Privacy policy

Personal data (hereinafter mostly referred to as ‘data’) is only processed by us to the extent necessary and for the purpose of providing a functional and user-friendly website, including its content and the services offered there.

According to Article 4(1) of Regulation (EU) 2016/679, i.e. the General Data Protection Regulation (hereinafter referred to as ‘GDPR’), ‘processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

With the following privacy policy, we inform you in particular about the type, scope, purpose, duration and legal basis of the processing of personal data, insofar as we decide either alone or together with others on the purposes and means of processing. We also inform you below about the third-party components used by us for optimization purposes and to increase the quality of use, insofar as third parties process data under their own responsibility.

Our privacy policy is structured as follows: 

I. INFORMATION ABOUT US AS DATA CONTROLLER
II. RIGHTS OF USERS AND DATA SUBJECTS
III. INFORMATION ON DATA PROCESSING
IV. INFORMATION ON PHOTO AND VIDEO RECORDINGS
 

I. INFORMATION ABOUT US AS THE CONTROLLER

The responsible provider of this website in terms of data protection law is

Kunstmuseum Ahlen gemeinnützige Gesellschaft mbH

Management: Rüdiger Hartleb
Museum Square 1
59227 Ahlen
Ahlen, Germany

Telephone: 02382 9183-0
Fax: 02382 9183-83
E-mail: info@kunstmuseum-ahlen.de

Rüdiger Hartleb, Museumsplatz 1, 59227 Ahlen, Germany, is responsible for compliance with data protection on our website. We have not appointed a data protection officer. We are at your disposal for data protection enquiries. Please use the contact options provided.
 

II. RIGHTS OF USERS AND DATA SUBJECTS

With regard to the data processing described in more detail below, users and data subjects have the right to confirmation as to whether data concerning them is being processed, to information about the processed data, to further information about the data processing and to copies of the data (cf. also Art. 15 DSGVO)

to rectification or completion of incorrect or incomplete data (see also Art. 16 DSGVO);

the immediate erasure of the data concerning them (see also Art. 17 DSGVO) or, alternatively, if further processing is required in accordance with Art. 17 para. 3 DSGVO, the restriction of processing in accordance with Art. 18 DSGVO;

to receive the data concerning them and provided by them and to transfer this data to other providers/controllers (cf. also Art. 20 DSGVO)

to lodge a complaint with the supervisory authority if they are of the opinion that the data concerning them is being processed by the provider in breach of data protection regulations (cf. also Art. 77 DSGVO).

In addition, the provider is obliged to inform all recipients to whom data has been disclosed by the provider of any rectification or erasure of data or restriction of processing carried out on the basis of Articles 16, 17 (1), 18 DSGVO. However, this obligation does not apply if this notification is impossible or involves a disproportionate effort. Notwithstanding this, the user has a right to information about these recipients.

Users and data subjects also have the right to object to the future processing of data concerning them in accordance with Art. 21 DSGVO, provided that the data is processed by the provider in accordance with Art. 6 para. 1 lit. f) DSGVO. In particular, an objection to data processing for the purpose of direct advertising is permitted.


III. INFORMATION ON DATA PROCESSING

Your data processed when using our website will be deleted or blocked as soon as the purpose of storage no longer applies, the deletion of the data does not conflict with any statutory retention obligations and no other information is provided below on individual processing procedures.

COOKIE MANAGER

The provider uses a cookie manager to obtain consent for the use of technically unnecessary cookies on the website.

When the website is accessed, a cookie with the settings information is stored on the user's end device so that the query regarding consent does not have to be made on a subsequent visit.

The cookie is required in order to obtain the user's legally compliant consent.

The user can prevent or terminate the installation of cookies by changing the settings in their browser.


COOKIES

a) Session cookies/session cookies

We use so-called cookies on our website. Cookies are small text files or other storage technologies that are placed and stored on your end device by the Internet browser you use. These cookies are used to process certain information from you, such as your browser or location data or your IP address, on an individual basis.

This processing makes our website more user-friendly, effective and secure, as the processing enables, for example, the reproduction of our website in different languages or the offer of a shopping basket function.

The legal basis for this processing is Art. 6 para. 1 lit. b) DSGVO, insofar as these cookies process data for contract initiation or contract fulfilment.

If the processing does not serve to initiate or fulfil a contract, our legitimate interest lies in improving the functionality of our website. The legal basis in this case is Art. 6 para. 1 lit. f) GDPR DSGVO.

These session cookies are deleted when you close your Internet browser.

b) Third-party cookies

Our website may also use cookies from partner companies with whom we work for the purposes of advertising, analyzing or the functionalities of our website.

Please refer to the following information for details, in particular the purposes and legal basis for processing such third-party cookies.

c) Removal option

You can prevent or restrict the installation of cookies by changing the settings in your Internet browser. You can also delete cookies that have already been saved at any time. However, the steps and measures required for this depend on the specific Internet browser you are using. If you have any questions, please use the help function or documentation of your Internet browser or contact its manufacturer or support. In the case of so-called Flash cookies, however, processing cannot be prevented via the browser settings. Instead, you must change the settings of your Flash player. The steps and measures required for this also depend on the specific Flash player you are using. If you have any questions, please also use the help function or documentation of your Flash player or contact the manufacturer or user support.

However, if you prevent or restrict the installation of cookies, this may mean that not all functions of our website can be used to their full extent.

CONTACT ENQUIRIES / CONTACT OPTION

If you contact us via contact form or e-mail, the data you provide will be used to process your enquiry. The provision of the data is necessary for processing and answering your enquiry - without their provision, we cannot answer your enquiry or can only answer it to a limited extent.

The legal basis for this processing is Art. 6 para. 1 lit. b) DSGVO.

Your data will be deleted if your enquiry has been conclusively answered and the deletion does not conflict with any statutory retention obligations, such as in the case of any subsequent contract processing.


NEWSLETTER

If you register for our free newsletter, the data requested from you for this purpose, i.e. your e-mail address and - optionally - your name and address, will be transmitted to us. At the same time, we store the IP address of the Internet connection from which you access our website as well as the date and time of your registration. As part of the further registration process, we will obtain your consent to send you the newsletter, describe the content in detail and refer you to this privacy policy. We use the data collected in this process exclusively for sending the newsletter - in particular, it is therefore not passed on to third parties.

The legal basis for this is Art. 6 para. 1 lit. a) DSGVO.

You can revoke your consent to receive the newsletter at any time with effect for the future in accordance with Art. 7 para. 3 DSGVO. All you have to do is inform us of your cancellation or click on the unsubscribe link contained in every newsletter.

ONLINE JOB APPLICATIONS / PUBLICATION OF JOB ADVERTISEMENTS

We offer you the opportunity to apply for a job with us via our website. For these digital applications, your applicant and application data will be collected and processed electronically by us to handle the application process.

The legal basis for this processing is Section 26 (1) sentence 1 BDSG in conjunction with Art. 88 (1) DSGVO. Art. 88 para. 1 DSGVO.

If an employment contract is concluded after the application process, we will store the data you submitted during the application in your personnel file for the purpose of the usual organizational and administrative process - of course in compliance with further legal obligations.

The legal basis for this processing is also Section 26 para. 1 sentence 1 BDSG in conjunction with Art. 88 para. 1 DSGVO. Art. 88 para. 1 DSGVO.

If an application is rejected, we automatically delete the data transmitted to us two months after notification of the rejection. However, the data will not be deleted if the data requires longer storage of up to four months or until the conclusion of legal proceedings due to legal provisions, e.g. due to the burden of proof under the AGG.

In this case, the legal basis is Art. 6 para. 1 lit. f) DSGVO and Section 24 para. 1 no. 2 BDSG. Our legitimate interest lies in legal defense or enforcement.

If you expressly consent to your data being stored for a longer period of time, e.g. for your inclusion in a database of applicants or interested parties, the data will be processed further on the basis of your consent. The legal basis is then Art. 6 para. 1 lit. a) DSGVO. However, you can of course revoke your consent at any time in accordance with Art. 7 para. 3 DSGVO by making a declaration to us with effect for the future.


SERVER DATA

For technical reasons, in particular to ensure a secure and stable Internet presence, data is transmitted to us or to our web space provider by your Internet browser. With these so-called server log files, the type and version of your Internet browser, the operating system, the website from which you have switched to our Internet presence (referrer URL), the website(s) of our Internet presence that you visit, the date and time of the respective access and the IP address of the Internet connection from which our Internet presence is used are collected, among other things.

The data collected in this way is stored temporarily, but not together with other data about you.

This storage takes place on the legal basis of Art. 6 para. 1 lit. f) DSGVO. Our legitimate interest lies in the improvement, stability, functionality and security of our website.

The data will be deleted after seven days at the latest, unless further storage is required for evidence purposes. Otherwise, the data is excluded from deletion in whole or in part until an incident has been finally clarified.


FACEBOOK

We operate a company presence on the Facebook platform to advertise our products and services and to communicate with interested parties or customers.

We are jointly responsible for this social media platform with Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.

The Facebook data protection officer can be contacted via a contact form:

www.facebook.com/help/contact/540977946302970

We have regulated the joint responsibility in an agreement regarding the respective obligations within the meaning of the DSGVO. This agreement, which sets out the mutual obligations, is available at the following link

www.facebook.com/legal/terms/page_controller_addendum

The legal basis for the processing of personal data that takes place as a result and is described below is Art. 6 para. 1 lit. f DSGVO. Our legitimate interest lies in analyzing, communicating, selling and advertising our products and services.

The legal basis may also be the user's consent to the platform operator in accordance with Art. 6 para. 1 lit. a DSGVO. The user can revoke this consent for the future at any time by notifying the platform operator in accordance with Art. 7 para. 3 DSGVO.

When our online presence is accessed on the Facebook platform, Facebook Ireland Ltd. as the operator of the platform in the EU processes the user's data (e.g. personal information, IP address, etc.).

This user data is used for statistical information about the utilization of our company presence on Facebook. Facebook Ireland Ltd. uses this data for market research and advertising purposes and to create user profiles. Based on these profiles, Facebook Ireland Ltd. is able, for example, to advertise users within and outside of Facebook based on their interests. If the user is logged into their Facebook account at the time of access, Facebook Ireland Ltd. can also link the data to the respective user account.

If the user contacts us via Facebook, the personal data entered by the user on this occasion will be used to process the enquiry. The user's data will be deleted by us if the user's enquiry has been conclusively answered and there are no legal obligations to retain the data, e.g. in the case of subsequent contract processing.

Facebook Ireland Ltd. may also set cookies to process the data.

If the user does not agree to this processing, it is possible to prevent the installation of cookies by setting the browser accordingly. Cookies that have already been saved can also be deleted at any time. The settings for this depend on the respective browser. In the case of Flash cookies, processing cannot be prevented via the settings of the browser, but by the corresponding setting of the Flash player. If the user prevents or restricts the installation of cookies, this may mean that not all Facebook functions can be used to their full extent.

Further information on the processing activities, their prevention and the deletion of the data processed by Facebook can be found in Facebook's data policy:

www.facebook.com/privacy/explanation

It cannot be ruled out that processing by Meta Platforms Ireland Limited also takes place via Meta Platforms, Inc., 1601 Willow Road, Menlo Park, California 94025 in the USA.
 

INSTAGRAM

We operate a company presence on the Instagram platform to advertise our products and services and to communicate with interested parties or customers.

We are jointly responsible for this social media platform with Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.

The data protection officer of Instagram can be reached via a contact form:

www.facebook.com/help/contact/540977946302970

We have regulated the joint responsibility in an agreement regarding the respective obligations within the meaning of the DSGVO. This agreement, which sets out the mutual obligations, is available at the following link

www.facebook.com/legal/terms/page_controller_addendum

The legal basis for the processing of personal data that takes place as a result and is described below is Art. 6 para. 1 lit. f DSGVO. Our legitimate interest lies in analyzing, communicating, selling and advertising our products and services.

The legal basis may also be the user's consent to the platform operator in accordance with Art. 6 para. 1 lit. a DSGVO. The user can revoke this consent for the future at any time by notifying the platform operator in accordance with Art. 7 para. 3 DSGVO.

When our online presence is accessed on the Instagram platform, Facebook Ireland Ltd. as the operator of the platform in the EU processes the user's data (e.g. personal information, IP address, etc.).

This user data is used for statistical information about the utilization of our company presence on Instagram. Facebook Ireland Ltd. uses this data for market research and advertising purposes and to create user profiles. Based on these profiles, Facebook Ireland Ltd. is able, for example, to advertise users within and outside of Instagram based on their interests. If the user is logged into their Instagram account at the time of access, Facebook Ireland Ltd. can also link the data to the respective user account.

If the user contacts us via Instagram, the personal data entered by the user on this occasion will be used to process the enquiry. The user's data will be deleted by us if the user's enquiry has been conclusively answered and there are no legal obligations to retain the data, e.g. in the case of subsequent contract processing.

Facebook Ireland Ltd. may also set cookies to process the data.

If the user does not agree to this processing, it is possible to prevent the installation of cookies by setting the browser accordingly. Cookies that have already been saved can also be deleted at any time. The settings for this depend on the respective browser. In the case of Flash cookies, processing cannot be prevented via the settings of the browser, but by the corresponding setting of the Flash player. If the user prevents or restricts the installation of cookies, this may mean that not all Facebook functions can be used to their full extent.

For more information on the processing activities, their prevention and the deletion of data processed by Instagram, please refer to Instagram's data policy:

help.instagram.com/519522125107875

It cannot be ruled out that processing by Facebook Ireland Ltd. also takes place via Meta Platforms, Inc., 1601 Willow Road, Menlo Park, California 94025 in the USA.


YOUTUBE

We maintain an online presence on YouTube to present our company and our services and to communicate with customers/prospects. YouTube is a service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, a subsidiary of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA.

In this respect, we would like to point out that there is a possibility that user data may be processed outside the European Union, in particular in the USA. This may result in increased risks for users in that, for example, subsequent access to user data may be made more difficult. We also have no access to this user data. The access option lies exclusively with YouTube.

You can find YouTube's privacy policy at policies.google.com/privacy

GENERAL LINKING TO PROFILES WITH THIRD-PARTY PROVIDERS

The provider uses a link on the website to the social networks listed below.

The legal basis for this is Art. 6 para. 1 lit. f DSGVO. The provider has a legitimate interest in improving the quality of use of the website.

The plugins are integrated via a linked graphic. Only by clicking on the corresponding graphic is the user redirected to the service of the respective social network.

Once the customer has been redirected, the respective network collects information about the user. This is initially data such as IP address, date, time and page visited. If the user is logged into their user account on the respective network during this time, the network operator may be able to assign the information collected about the user's specific visit to the user's personal account. If the user interacts via a ‘Share’ button of the respective network, this information can be stored in the user's personal user account and published if necessary. If the user wishes to prevent the collected information from being directly assigned to their user account, the user must log out before clicking on the graphic. It is also possible to configure the respective user account accordingly.

THE FOLLOWING SOCIAL NETWORKS ARE LINKED BY THE PROVIDER:


Facebook

Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.

Privacy policy: www.facebook.com/policy.php


Instagram

Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.

Privacy policy: help.instagram.com/519522125107875

YouTube

Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, a subsidiary of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA

Privacy policy: policies.google.com/privacy


GOOGLE MAPS

We use Google Maps on our website to display our location and to provide directions. This is a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, hereinafter referred to as ‘Google’.

In order to enable the display of certain fonts on our website, a connection to the Google server in the USA is established when our website is accessed.

If you call up the Google Maps component integrated into our website, Google stores a cookie on your end device via your Internet browser. Your user settings and data are processed in order to display our location and provide directions. We cannot rule out the possibility that Google uses servers in the USA.

If you have given your consent for this processing, the legal basis is Art. 6 para. 1 lit. a DSGVO. The legal basis may also be Art. 6 para. 1 lit. f DSGVO. Our legitimate interest lies in optimizing the functionality of our website.

The connection to Google established in this way enables Google to determine from which website your enquiry was sent and to which IP address the directions are to be sent.

If you do not agree to this processing, you have the option of preventing the installation of cookies by making the appropriate settings in your Internet browser. Details on this can be found above under ‘Cookies’.

In addition, the use of Google Maps and the information obtained via Google Maps is governed by the Google Terms of Use policies.google.com/terms and the Terms and Conditions for Google Maps

In addition, Google offers under adssettings.google.com/authenticated policies.google.com/privacy for further information.


YOUTUBE

We use YouTube on our website. This is a video portal of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, hereinafter referred to as ‘YouTube’.

We use YouTube in connection with the ‘extended data protection mode’ function in order to be able to show you videos. If you have given your consent for this processing, the legal basis is Art. 6 para. 1 lit. a DSGVO. The legal basis may also be Art. 6 para. 1 lit. f DSGVO. Our legitimate interest lies in improving the quality of our website. According to YouTube, the ‘Enhanced Privacy Mode’ function means that the data described in more detail below is only transmitted to the YouTube server when you actually start a video.

Without this ‘extended data protection mode’, a connection to the YouTube server in the USA is established as soon as you access one of our web pages on which a YouTube video is embedded.

This connection is necessary in order to be able to display the respective video on our website via your Internet browser. In the course of this, YouTube will at least record and process your IP address, the date and time as well as the website you have visited. In addition, a connection to Google's ‘DoubleClick’ advertising network is established.

If you are logged in to YouTube at the same time, YouTube will assign the connection information to your YouTube account. If you wish to prevent this, you must either log out of YouTube before visiting our website or make the appropriate settings in your YouTube user account.

For the purpose of functionality and to analyze user behavior, YouTube permanently stores cookies on your end device via your Internet browser. If you do not agree to this processing, you have the option of preventing the storage of cookies by changing the settings in your Internet browser. You can find more information on this above under ‘Cookies’.

Google provides further information on the collection and use of data as well as your rights and protection options in this regard in the privacy policy available at

policies.google.com/privacy privacy policy. 


IV. NOTES ON PHOTO AND VIDEO RECORDINGS

Photographs will be taken during the event. Below we inform you about the type and purpose of the image recordings and your rights.

Purposes of the image recordings:

  • Internal image database or image archive
  • Our own print media and comparable publications
  • References to other and similar events
  • Public reporting on the event
  • Public relations work
  • Use on our website
  • Forwarding of images to the press and media
  • Publication in social media
  • Presentation and illustrative purposes

There are legitimate interests in the use of the images for the aforementioned purposes in accordance with Art. 6 para. 1 sentence 1 lit. f., 85 DSGVO in conjunction with §§ 22, 23 KUG.

Retention period of the image recordings: The storage period depends on their respective purpose. Internally, they can be stored indefinitely. They are also used for historical documentation. Published images remain available for as long as the corresponding publications or contributions are publicly accessible.

Notes on image recordings by third parties: Image recordings can also be made by the participants of the event on their own responsibility. We ask participants to respect each other's personal rights. Media representatives may be on site during the event and take photographs on their own responsibility.

Your rights: You have the right to information, correction, deletion and restriction of the processing of the photographs. Complaints can be submitted to the responsible supervisory authority. You can object to the processing of your data at any time.

Privacy policy of thelaw firm Weiß & Partner